1. ~CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. ~SECRETARY’S REPORT: A. Meeting Minutes from March 04, 2009. Motion to accept minutes. LA/RM– Unanimous.
3. DEPARTMENT HEADS: A. Fire Dept.: Jared Damon: Discussion regarding the building & grounds projects needed for the (3) fire stations for 2009-10. Draft document submitted into public record. Jared itemized next year’s budget by Station. Items added were through a compilation of monthly station checks, an annual inspection, and Safety Works requirements. Goal is to get as many items completed as possible. HF: Finance Committee will suggest you prioritize for all three stations as a group, rather than individually. HF: suggests Safety Works items first. JD: A fine will be given if not completed in 6
months. RM: MIM to ask Richard Bean to look at parking area for Spurr’s Corner station. Motion to have MIM call for septic to be pumped out at Spurrs Corner station. HF/RM – Unanimous. RM will contact Oxford County Soil and Water, asking for assistance to draft up a site plan to place in front of Jared and Richard Bean and RM will ask them to look at East Otisfield buffer area. RM will contact JD to schedule a time. MIM to call JD regarding oil company adding a cover to protect oil tank filter at Gore Station. MIM: Fire station signs at the Gore station. MIM to provide a current balance of the buildings and grounds for BOS. MIM install a lock and cap on the oil fill at the Gore Road Station. MIM oil supply line at East Otisfield station.MIM: to check w/ MMA regarding potential money available through Fed./State stimulus package for Bell Hill Meeting Hall upgrades and update BOS with results.
Spurr’s Corner Definite items to have completed: #14 – Pump out septic tank
If money is available: #4 Oil Supply Line from the oil tank to the furnace needs to be protected, #5 Replace or repair the cord on the grill #6 Post the load rating of the mezzanine floor #8 Install an emergency shut off switch on the diesel pump
Gore Road Station Definite items to have completed: #8 Protect Oil Tank Filter #9 Fire Station 500’ road
signs #16 Locking cap on oil fill
If money is available: #10 Install punch code locks on front entry door #12 Replace smoke detector
East Otisfield Definite items to have completed: #2 New Emergency Light #5 Install snow guards on roof over entry #10
New building sign
If money is available: #6 Oil supply line from the oil tank to the furnace needs to be protected. #7 Install punch code lock on entry door
4. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON: A. Motion to sign Warrant # 16 to pay the towns bills. LA/RM – Unanimous
5. Misc:
A. BOS Working on reviewing all sample performance evaluations and making a generic one for the town's employees. Job Description Review Committee members include Callie Zilinsky - Chair, Quentin Henderson, Bill McCoy, Mike Thorne & Karen Turino. BOS have full confidence in this committee. Performance Evaluation: Draft documents submitted into public record. MMA template to be given to committee to tailor for each individual position. LA: wants to add “Appropriate appearance” as a requirement standard. RM: Would like to have the committee establish a defined format to conduct the evaluation. Procedure needs to be implemented. The committee is expected to 1) Develop an outline to follow. 2) Adopt a general performance evaluation and 3) Use the job description, to define individual
employee evaluation forms, based on the job title. TT will forward these minutes to Job Description Committee. April 16th at 7:00 PM BOS will meet w/ Job Description Committee.
B. Ordinance & Policy Review Committee (OPRC) – BOS discussion re: items submitted to OPRC. OPRC would like requests submitted in writing to them. HF: If the BOS requests it, and it’s in the minutes, the committee should have considered it to be official and in writing. RM: Let’s have TT submit a format, fill out a request form for that particular item, have a BOS member sign it and bring it to an upcoming meeting. All BOS agreed.
6. ~ADJOURNMENT: With no further business, the meeting was adjourned at 8:45 PM. HF/LJA – Unanimous.
Respectfully submitted, Tanya Taft, Secretary
Approved by: Hal Ferguson, Chairman Rick Micklon Lenny Adler
Approved on: 4/01/09 |
